We are looking for a part-time Melbourne based Finance and Administration Officer to help us ensure the financial and organisational integrity of EngageMedia and it's associated projects into the long-term. Please contact us as soon as possible if you are interested.

Summary

EngageMedia is a burgeoning online video, networking, training and technology project focussed on social justice and environmental issues in the Asia-Pacific region.

We run the online video sharing site EngageMedia.org, produce a free and open source video sharing platform Plumi, initiated an international network of social justice online video projects called Transmission (including organising events in Rome and West Java, Indonesia) and conduct regular trainings in free software and digital video distribution. In 2009 we will produce a regional video festival in conjunction with Friends of the Earth and conduct a range of trainings and events throughout Australia and Southeast Asia.

Our core aims are:

• To assist individuals and groups producing thought-provoking and informative media focused on social and environmental issues distribute their work.

• To develop the digital media and Internet skills of independent video makers and marginalised communities.

• To foster a regional network of producers, to assist each other in producing and distributing their work in the South East Asia and Pacific region.

• To produce an online video delivery platform under a free software license that others are free to use and modify for their own media projects.

The EngageMedia Collective Inc. is a not-for-profit association, operating internally on democratic principles.

The Position

We are searching for a competent Finance and Administration officer who shares our mission of supporting campaigns and movements for social and environmental justice. We are in a new period of growth, opening hubs in Malaysia and Indonesia. In order to manage our increased operations and budgets we require an experienced part-time Finance and Administration Officer who can ensure the viability of the EngageMedia organisation and associated projects into the long-term. The position starts as soon as possible and is based in Melbourne.

Responsibilities

Organisation and Operations

• Ensure internal and external organisaional documentation is up to date and all necessary records are kept
• Assist with preparing operational documents – eg. Ethics Policy, Communications Policy, EngageMedia Rules of Association, etc.
  

Budgets, Accounting and Tax

• Assist project managers in the development and maintenance of budgets
• Prepare budget projections
• Develop and maintain cash flow, income, financial activity and other statements
• Identify tax and employee requirements, and ensure all taxes and other liabilities are paid in a timely manner
• Investigate and facilitate EngageMedia acquiring Deductible Gift Recipient status
• Maintain all records to audit ready standards

Work and Contracts

• Identify employee requirements regarding Workcover and Superannuation and ensure all monies are paid in a timely manner
• Assist in drawing up contracts and ensure these are signed and documented in a timely manner
• Ensure the EngageMedia Collective complies with all federal and state legal obligations regarding employment and contract work
• Pay wages and manage the tracking and distribution of entitlements

Required Skills and Attributes

• Highly developed organisational skills - preparation of financial reports and maintenance of records
• Excellent communication and writing skills
• Creative, has initiative and willingness to learn
• The ability to work independently, setting and managing own tasks and deadlines
• Flexible and willing to work with an international team
• A commitment to EngageMedia's purpose and values
  

Education and Experience

• Bookkeeping qualification desirable, or equivalent experience
• Experience using computer accounting packages
  
• Minimum 3 years working in the non-profit sector in administration, finance or operations
  
  

Pay, Hours and Location

• The position is currently for 2 days per week (16 hours) though given further success in fund raising this may well increase.
• Pay is a base non-profit organisation wage which can be discussed during interviews
  
• It is a requirement of this position that you work from the Melbourne office, however some flexible hours from home or whilst travelling can be negotiated.
• The position is for 2 years, including a 6 month provisional period
  

To Apply

Please send a CV and a cover letter (maximum 500 words) to contact@engagemedia.org outlining your interest in the position and your suitability. Please contact us as soon as possible if you are interested.